📌 What You Need:
- ChatGPT (Free or Plus – Plus is better for generating long documents)
- Access to HR tools (Zoho People, Keka, Freshteam, Excel/Sheets)
- Optional: Knowledge of Indian labor laws (EPF, ESIC, Shops & Establishments Act, etc.)
📝 1. Job Descriptions
Goal: Quickly generate complete, role-specific job descriptions.
Prompt Example:
“Write a job description for a Junior Data Analyst in Bangalore with 1–2 years’ experience.”
ChatGPT Gives:
- Role summary
- Responsibilities
- Required skills and tools (e.g., SQL, Excel, Power BI)
- Qualification criteria
- Optional: CTC range and working model (Hybrid/WFH/On-site)
🧠 Follow-up:
“Make it startup-friendly and appealing to Gen Z.”
🎯 2. Interview Questions
Goal: Design structured interview rounds across levels and departments.
Prompt Example:
“Create behavioral interview questions for a Team Lead role in HR.”
ChatGPT Responds:
- STAR-based questions (e.g., “Tell me about a time you resolved a team conflict…”)
- Role-specific scenarios (e.g., “How would you handle a sudden attrition spike?”)
- Follow-up probes for deeper insight
🧪 Bonus:
“Create a technical assessment for an HR Executive skilled in Excel and data handling.”
📄 3. Policy Documentation
Goal: Draft HR policies and handbooks in a professional, inclusive tone.
Prompt Example:
“Write an attendance and leave policy for a mid-sized IT company in India.”
ChatGPT Delivers:
- Leave types (CL, SL, EL)
- Rules for carryover, approval, and loss of pay
- Holiday calendar integration
📚 Try:
“Draft an anti-harassment policy aligned with Indian POSH Act.”
📊 4. Performance Reviews
Goal: Set up structured and fair evaluation systems.
Prompt Example:
“Create performance appraisal criteria for a sales team with quarterly targets.”
ChatGPT Outputs:
- KPIs: Revenue, client conversion, lead quality
- Soft skills: Communication, collaboration
- Rating system (1 to 5 or 1 to 10)
- Reviewer comments framework
💡 Ask also:
“Write a self-review template for employees.”
📚 5. Training Programs
Goal: Design effective learning and development initiatives.
Prompt Example:
“Create a 3-month onboarding program for freshers in a fintech company.”
Result:
- Week-wise training modules
- Tools to cover (CRM, Slack, internal portal)
- Mentorship integration
- Evaluation checkpoints
🎓 Also try:
“Generate a soft skills training curriculum for new team leads.”
🧲 6. Recruitment Strategies
Goal: Plan effective sourcing and hiring strategies.
Prompt Example:
“Suggest recruitment strategies for hiring software developers in Tier-2 Indian cities.”
ChatGPT Suggests:
- Partnering with local colleges
- Running hackathons or job challenges
- Leveraging LinkedIn, InstaJobs, and Naukri
- Referral schemes with internal bonuses
📍 Bonus:
“Write a candidate nurturing email sequence.”
🧪 7. Employee Surveys
Goal: Collect and interpret employee engagement data.
Prompt Example:
“Create an anonymous employee engagement survey for a hybrid workplace.”
ChatGPT Gives:
- Questions on satisfaction, manager support, workload, inclusion
- Rating scale and open-ended fields
- Completion time (~5 minutes)
📊 Add-on:
“Analyze this survey data and summarize major trends.” (Paste anonymized results)
⚖️ 8. Compliance Documentation
Goal: Align company policies with Indian labour laws.
Prompt Example:
“List mandatory HR compliance policies for an Indian company with 50+ employees.”
ChatGPT Lists:
- Gratuity Act compliance
- EPF and ESIC registration
- Sexual harassment redressal committee (POSH)
- Shops & Establishments Act (state-specific)
📄 Prompt:
“Create an HR compliance checklist with due dates and links to government portals.”
📍 India-Specific Enhancements
🇮🇳 9. Regional Language Materials
“Translate the employee leave policy into Hindi, Tamil, and Marathi.”
💼 10. Campus Hiring Strategies
“Plan a campus recruitment strategy targeting Tier-1 and Tier-2 colleges in India.”
🧭 Summary Cheatsheet
| Task | ChatGPT Can Help With |
|---|---|
| 📝 Job Descriptions | Role definitions, eligibility, keywords |
| 🎯 Interview Questions | Structured questions (behavioral + technical) |
| 📄 Policy Documentation | Leave, conduct, POSH, work-from-home, onboarding policies |
| 📊 Performance Reviews | Criteria, scorecards, templates for feedback |
| 📚 Training Programs | L&D curriculum for all levels |
| 🧲 Recruitment Strategies | Campaigns, sourcing pipelines, nurturing sequences |
| 🧪 Employee Surveys | Questions, formats, analytics |
| ⚖️ Compliance Documentation | Checklists aligned with Indian laws |