📌 What You Need:
- ChatGPT (Free or Plus — Plus gives longer, more detailed answers)
- Access to documentation tools (Google Docs, Word, Excel, PowerPoint)
- Your business datasets, meeting transcripts, or research notes
🧾 1. Requirements Gathering
Goal: Create polished requirement documents and user stories.
Prompt Example:
“Create a BRD for an e-commerce order tracking system.”
ChatGPT Output:
- Purpose
- Scope
- Functional Requirements
- Non-functional Requirements
- Use Cases or User Stories
📝 For Agile:
“Write 5 user stories in INVEST format for customer login feature.”
Bonus: Auto-generate acceptance criteria and epics.
🔄 2. Process Mapping
Goal: Visualize current vs. improved workflows and find bottlenecks.
Prompt Example:
“Describe a current-state order-to-cash business process and identify inefficiencies.”
ChatGPT Delivers:
- Step-by-step breakdown (from sales order to payment)
- Bottlenecks: manual invoice matching, slow approvals
- Suggestions: automation tools, better ERP integration
🎯 Follow-up:
“Generate a swimlane diagram description for this process.”
Copy output into tools like Lucidchart or Draw.io for diagrams.
📣 3. Stakeholder Communication
Goal: Translate technical requirements into plain English (and vice versa).
Prompt Examples:
“Explain API rate limiting to a non-technical marketing executive.”
“Reword this technical report summary for an investor presentation.”
ChatGPT Helps:
- Adjust tone for audience
- Simplify or elaborate with examples
- Create executive summaries or FAQs
💡 Bonus:
“Draft a stakeholder email summarizing new feature rollout.”
📊 4. Data Analysis
Goal: Interpret business data and extract insights.
Prompt Example:
“Analyze this sales report and identify key trends.”
(Paste in a CSV or summary: product, sales, date)
ChatGPT Responds With:
- Trends (e.g., “Q4 sales grew 12% YoY”)
- Visual suggestions (e.g., line graph, bar chart)
- Recommendations (e.g., invest more in top-performing channels)
📈 Follow-up:
“Generate Python code using pandas to group by category and show monthly growth.”
🏁 5. Competitive Analysis
Goal: Quickly summarize competitor strategies and market trends.
Prompt Example:
“Summarize top 3 competitors of [Company] in [Industry] and their market positioning.”
ChatGPT Provides:
- Company overviews
- SWOT-style comparisons
- Strategic differentiators
🛠️ Try:
“Generate a competitive matrix comparing pricing, features, and target audience.”
Great starting point for stakeholder decks or product roadmaps.
💰 6. ROI Calculations
Goal: Build cost-benefit analyses and justify investments.
Prompt Example:
“Create an ROI model for switching from on-prem servers to AWS.”
Output:
- Cost breakdown (current vs. cloud)
- Projected savings over time
- Payback period, NPV, ROI %
📊 Bonus:
“Create an Excel formula for calculating NPV with 5% discount rate.”
📝 7. Meeting Minutes
Goal: Quickly summarize long meetings and extract action items.
Prompt Example:
“Summarize this transcript into meeting minutes with decisions and action items.”
(Paste transcript or notes)
ChatGPT Outputs:
- Attendees
- Key topics discussed
- Decisions made
- Action items with owners and due dates
🔔 Ask:
“Reword for client-facing summary.”
🖼️ 8. Presentation Creation
Goal: Turn ideas, reports, or summaries into impactful slides.
Prompt Example:
“Create a slide outline for a Q2 Business Review presentation for leadership.”
ChatGPT Gives:
- Title suggestions
- Slide order: Highlights, KPIs, Insights, Risks, Next Steps
- Talking points for each slide
🎨 You can also say:
“Turn this summary into bullet points for a PowerPoint deck.”
Bonus Prompt:
“Generate a visual metaphor to represent business growth under pressure.”
🧭 Summary Cheatsheet
| Task | How ChatGPT Can Help |
|---|---|
| 🧾 Requirements Gathering | BRDs, user stories, acceptance criteria |
| 🔄 Process Mapping | Flow descriptions, inefficiency detection |
| 📣 Stakeholder Comms | Clear language tailored to audience |
| 📊 Data Analysis | Interpret metrics, trends, and KPIs |
| 🏁 Competitive Analysis | SWOT, competitor profiles, matrix summaries |
| 💰 ROI Calculations | Cost models, ROI %, Excel functions |
| 📝 Meeting Minutes | Summarize discussions, decisions, and tasks |
| 🖼️ Presentation Creation | Slide outlines, talking points, visual ideas |